Importance of Business Correspondence- Free-Samples for Students

Questions: 1.Write a reply in English to a Potential Customers Inquiry 2.Write a short Essay, in English, about your Own Experience and understanding of Business Correspondence, especially relating to International trade. Answers: 1.Li Ning (China) Sports Goods Co. Ltd. No. 8 Xing Guang 5th Street Opto-Mechatronics Industrial Park Zhongguancun Science Technology Area Tongzhou District, Beijing, China- 101111 16 August 2017 Mr. John Doe Sports Equipment Manager HiTech Sports Pvt. Ltd. PO Box 38 Wilston Qld, Australia 4051 Dear Mr. Doe: It is my pleasure to write to you concerning a recent inquiry from your company about the range of products our company could offer. Let me inform you that our company, Li Ning (China) Sports Goods Co., Ltd. has facility to deliver products abroad by shipping. Li-Ning produces mainly sports shoes and clothing, badminton, soccer and tennis accessories, socks, caps, bags for men, women and kids. In the shoes category, there are Running Shoes, Basketball Shoes, Wade Shoes, Large Size Shoes, Badminton Shoes, Fitness Yoga Training Shoes, and Outdoor Shoes of different size and color for unisex. These shoes have different features like, Height Increase, Waterproof and Breathable. In the clothing category, there are clothes for running, basketball, badminton, Yoga and outdoor of different size and color for men women and children. In the badminton accessories, there are rackets, strings and shuttlecock. In the soccer accessories, there are football, jersey, jackets and socks. Here is the list of items in our company. We are expecting to start a business deal between us as soon as possible. Please inform me for any further assistance. Thank you in advance for any help you might be able to offer. Sincerely, (Insert your name) Assistant Manager of Li Ning (China) Sports Goods Co. Ltd. 999-999-0112 Hao.shin@lining.com 2.Information exchange for business activity is the main purpose of business correspondence. It follows a specific written format, which happens between organizations or customers and organization or within organizations (Rashid, 2016). I have tried to incorporate the usefulness of business letter and information technology in the area of business correspondence. The main purpose of this essay is to talk about my experience and understanding of business correspondence in relation to international trade. In case of trade and business especially international, the importance of business correspondence is immense. It helps to maintain a good business relationship between two parties. It also establishes a healthy communication among business companies by delivering business letter or correspondence in proper time and maintaining an appropriate tone (Yu Fu, 2014). This communication is fully used for business transaction, which is not restricted to any area or nation. In modern times production happens in one place but consumption spreads everywhere in the world. Especially in case of international trading, the distance between business proprietors and customers is huge and they are unable to contact with each other, thus, there are need to write letters for business transaction (Sankrusme, 2017). It could be a hand written letter, which takes some time to reach to the receiver, otherwise emails are one of the best options in these days as it takes few seconds to deliver. With the assi stance of modern technology like internet, helps to communicate fast and easily. It has transformed the business communication completely into a new paradigm (Yue, 2012). The customer as well as businesspersons could write business correspondence to each other seeking information of the products. The different types of business letters are enquiry letter incorporating detailed description, price, mode of payment and delivery of a product, discounts and offers, order letter for placing an order and complaint letter from the part of the consumers. Another type of business letter is recovery letter written for collecting money from the customers. A two-sided procedure like this enhances business into national and international level in an easy and effective way (Kolin, 2013). Sometimes business correspondence is used to maintain goodwill with the customers. Often, customers send their feedback and suggestion to the businesspersons in reply to a business letter. Sometimes business executives want to inform to the customers about the launch of new product, clearance sale. It even serves as an evidence to keep records of the communication between two parties. Business letters tone should be formal as this serves an official purpose. The language should be precise, clear and simple, accurate, to the point and devoid of any difficult words. It has an accepted format, which is followed universally (Guffey Loewy, 2012). Therefore, from the above discussion it can be summed up that there is considerable importance and usefulness of business correspondence in the business sector, more importantly for conducting the international trade, business correspondence plays a very important role. Day by day, its importance has been increasing as the business sector is growing. Reference list: Guffey, M. E., Loewy, D. (2012).Essentials of business communication. Cengage Learning. Kolin, P. C. (2013).Successful writing at work. Cengage Learning. Rashid, N. (2016). Business Correspondence. An Introduction. Sankrusme, S. (2017).International Business Correspondence. diplom. de. Yu, Z., Fu, Y. (2014). A Study on the Characteristics and Writing Principles of Business Correspondence. Yue, C. (2012). On the evolution of writing style of business English correspondence [J].Journal of Nanchang College of Education,3, 088.